How can I maintain accurate data from one school year to another?

Ensuring your user accounts, classrooms, and rosters are accurate from one school year to another is an important piece of maximizing your experience with Discovery Education. Depending on how you send us data, this process varies. Select your integration type from the choices on the right. 

Clever Integration

If you utilize our Clever integration, our system automatically updates to reflect changes made in Clever, including archiving classes.

API Technologies (Google, OneRoster, etc.)

If you utilize one of our other integrations, connect with our Education Support Team at education_info@discoveryed.com for specific guidance on maintaining accurate data. 

Bulk Imports with .CSV Files

If you update your users, classes, and rosters using our Bulk Import Tool, you can also modify user information (such as grade level) and status (such as archive) through the same .CSV files. In order to do this:

1. Access the Admin Dashboard from the global navigation menu in the top left.
2. From the top menu, select Tools, then User Import. 
3. By default, you will be directed to the Import/Export tab. At the bottom of the page, under Export Current Data, export any rosters that require archiving of users or classes. Alternatively, modify the data by selecting the appropriate Download link.
4. In the .CSV file, update columns based on your needs:
   • In the Status column of the .CSV file(s), change the number for any user or class you'd like to archive:
     • 0 = Archive User or Class
     • 1 = Active User or Class 
   • In the Student.csv file, update the Grade column for the students' new grade. 
5. Save the .CSV file. 
6. Scroll to the bottom of the Import/Export tab and upload your new file. 

Archive Classes at the Teacher Level

Alternatively, teachers can archive their Discovery Education classes within their own individual account.

To do this, follow these steps: 

1. Access Classrooms from the global navigation menu in the top left
2. From All Classrooms, navigate to the actions dropdown (ellipses) 
3. Select Archive this class