How can I maintain accurate data from one school year to another?

Ensuring your user accounts, classrooms, and rosters are accurate from one school year to another is an important piece of maximizing your experience with Discovery Education. Depending on how you send us data, this process varies. Select your integration type from the choices on the right. 

Clever Integration

If you utilize our Clever integration, our system automatically updates to reflect changes made in Clever, including archiving classes.

If you plan to reuse class IDs and terms year-over-year, please reach out to our Customer Support Team after your SIS rollover is complete and you are sharing the data for the new school year.

API Technologies (Google, OneRoster, etc.)

If you utilize one of our other integrations, please reach out to our Customer Support Team for specific guidance on maintaining accurate data. 

Bulk Imports with .CSV Files

If you update your users, classes, and rosters using our Bulk Import Tool, you can also modify user information (such as grade level) and status (such as archive) through the same .CSV files. To do this:

Open the User Import Tool

1. Click the Global Nav icon on your Homepage.

2. Select Admin Dashboard.

• When My Admin opens, click Tools and select User Import. 

Modifying User Information

• By default, you will be directed to the Import/Export tab. At the bottom of the page, under Export Current Data, export any rosters that require archiving of users or classes. Alternatively, modify the data by selecting the appropriate Download link.
• In the .CSV file, update columns based on your needs:
  1. In the Status column of the .CSV file(s), change the number for any user or class you'd like to archive:
     • 0 = Archive User or Class
     • 1 = Active User or Class 
  2. In the Student.csv file, update the Grade column for the students' new grade. 
• Save the .CSV file. 
• Scroll to the bottom of the Import/Export tab and upload your new file. 

Archive Classes at the Teacher Level

Alternatively, teachers can archive their Discovery Education classes within their own individual account.

To do this, follow these steps: 

1. Access Classrooms from the global navigation menu in the top left
2. From All Classrooms, navigate to the actions dropdown (ellipses) 
3. Select Archive this class